18-19 November 2019, The Hotel, Brussels, Belgium

INFORMATION FOR EXHIBITORS & SPONSORS

Conference Location

EUCA will be held at the The Hotel, located at Boulevard de Waterloo 38, 1000 Bruxelles, Belgium. The hotel is approximately 15-minute taxi ride from the Brussels Airport. 

Alternatively, the Airport Train Station is located below the terminal (basement level -1). Up to 4 trains per hour offer connections from the airport to Brussels Midi station.

From Brussels Midi Station take Metro Line 2 or 6 (direction ELISABETH) until LOUIZA Metro Station which is only 300 meters away from The Hotel Brussels.

Exhibitor Registration

The main contact for each exhibitor or sponsor has received a link to a page that includes information regarding complimentary registration. Please use the information found in that link to complete your registration. The deadline for exhibitor and sponsor registration is November 1, 2019. If you have any questions, please email [email protected]

Exhibitor Set-up and Schedule

Exhibitor set-up:

Monday, 18 November 8:00 -11:20

Exhibit Hours:

Monday, 18 November 11:20 -18:00
Tuesday, 19 November 8:00-15:00

Exhibitor breakdown:

Tuesday, 19 November 15:00-17:00

Hotel Accommodations

We have reserved a discounted block of rooms at The Hotel for €175-230 per night. Reserve early, conference hotel blocks always sell out quickly. Make your reservations today.

Shipping To The Hotel

If you would like to deliver your booth materials to the conference hotel in advance, or for sponsorships that include conference bag inserts, please click on the red shipping instructions link above. Please provide your shipment tracking details to the conference team here: Shipment Tracking

 

Show Guide Advertising Specifications

Art Deadline: 28 October 2019

Mechanical Requirements: 1 Page Ad Trim Size: 7 ½” x 9 ¾”, Live Area: 6 ¾” x 9”; Half Page Ad, 7 ½” x 4 ¾”; Quarter Page Ad, 3 ¾” x 4 ¾”

File Format: High-resolution PDF file required. Almost any high-resolution PDF file acceptable. Files in Adobe’s PDF format created from an Adobe application using the PDF/X-1a:2001 specification preferred. Typically, PDF files are created from Postscript files utilizing Adobe Acrobat Distiller, but PDF’s created from InDesign will work as well. Line Screen, Binding: 133 for 4/c ads, 280% maximum density, 120 for B&W and 2/c ads, 180% maximum density. Saddlestitch.

File Submission Instructions: Email preferred. Send to [email protected] Files received will be confirmed. To mail, send memory device to Cnxtd Event Media Services, 421 Seventh Ave. #1012, New York, NY 10001. To FTP: We recommend Hightail, a free online FTP service. Visit www.hightail.com for instructions. For assistance call 212-866-2169.

Sponsorship Opportunities

Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Remaining sponsorship opportunities range from €700- €13,900. These sponsorships are designed to showcase your participation and drive additional traffic to your booth. Complete sponsorship information can be found here. For assistance contact Bill Rutledge at +1 212-866-2169, [email protected]

WIFI, Electric & AV Equipment

Electrical, IT, AV Equipment, services must be arranged through The Hotel.  For these services, please email: [email protected] 

We recommend that you bring an extension cord and/or power strip to make the most of the services purchased. There is complimentary WiFi in all of the EU Cybersecurity meeting areas.